NUR-690 Communication Plan – Practicum Task

Assignment Instructions :

In 750-1,000 words, develop a project communication plan that details how your project will be communicated to the stakeholders (internal and external). Develop a draft communication document or presentation.

Meet with your mentor and any appropriate stakeholders to review your communication plan and communication document/presentation. Ensure that the communication plan is relevant to the proposed solution and appropriate for the organization.

Include the following:

1. Identify and describe the stakeholders (Chief Financial Officer, Chief Executive Officer, Chief Informatics Officer, physicians, heads, and staff of the departments that will be accessing Epic’s HIE which is Care Everywhere, Information Technology and Services, and the finance department for they are involved the allocation of the resources, the informatics team in the RWJBarnabas system because they will be a great support for the project, I observed and appreciate that they have been helping each other whenever there are issues in each of their hospitals) who need to be included in the communication plan. Explain their role, why their involvement is important, and what information needs to be communicated to each stakeholder or stakeholder group.
2. Evaluate what tools or channels are available and how these will be used to communicate information to the different stakeholders.
3. Analyze the types of events that generate a need to communicate.
4. Propose who is responsible for delivering the communication and who is responsible for ensuring the information is received and comprehended. Describe how you will maintain open communication with stakeholders. Include requirements for frequency of communication, channels for feedback, expectations for stakeholders, etc.

In addition to your 750-1,000-word paper, create a communication document or presentation that will be used during your stakeholder meeting and demonstrates mutual respect and shared values. The communication document or presentation will be electronically sent to your stakeholders.

Include the time it takes to complete these tasks as part of the practicum hours.

You are required to cite a minimum of three scholarly resources to complete this assignment. Sources must be published within the past 5 years and appropriate for the assignment criteria and health care and health informatics content.

Refer to “Nursing Informatics Applied Practicum Project Overview,” located in Class Resources, for further information.

You are required to cite to a minimum of three sources to complete this assignment. Sources must be published within the past 5 years and appropriate for the assignment criteria and health care and health informatics content.

Prepare this assignment according to the guidelines found in the APA Style Guide, located in the Student Success Center.

You are required to submit this assignment to LopesWrite. A link to the LopesWrite technical support articles is located in Class Resources if you need assistance.

ORDER AN ORIGINAL CUSTOM WRITTEN NURSING ESSAY LIKE THE ONE BELOW

Communication Plan Sample Essay

Nursing projects are important in improving patient outcomes upon implementation. These projects are formulated to help address various gaps identified in the patient practice. The implication is that various phases of the project should successfully be completed to ensure that there the overall project succeeds. One such phase is communication (Dang et al.,2021). Communicating the details of the project to both internal and external stakeholders is important. Communicating the project to stakeholders helps in reducing the chances of resistance and ensuring that every individual embraces the project as appropriate. Therefore, the purpose of this assignment is to develop a project communication plan detailing how the project will be communicated to the internal and external stakeholders.

The Identified Stakeholders

It is important to identify the internal and external stakeholders and describe the roles they are to play in the project (Lehane et al.,2018). Some of the identified stakeholders include the chief financial officer, chief executive officer, chief informatics officer, physicians, heads of departments, and staff. Departments such as the finance department and information technology and services will also form an integral part of the project. The chief financial officer will help in evaluating the financial feasibility of the project and help in securing resources. The chief executive officer will be tasked with giving permission for the project to commence and avail resources from the organization. The physicians and nursing staff will form an integral part as they are on the front line of offering care services. Since this is an informatics project, the informatics team will also play a critical role in offering technical support. Every stakeholder will get an official communication regarding the aims of the project, the project timeline, and why the informatics project needs to be implemented in the settings.

Tools and Channels Available for Communication

Timeous communication with the stakeholder is important to ensure that each and every stakeholder receives the communication in time and actions are taken as needed. Therefore, it is important to use appropriate tools and channels to ensure that the messages are delivered. One of them is email and newsletter. Email is an official communication that can be used to promptly pass information regarding the project (Cullen et al.,2022). The newsletter can also be important since they are read organization-wide by every staff and employee, so it will be key to use this channel to communicate with the stakeholders. Another strategy is the use of virtual or online presentations. Such presentations can be accomplished in the comfort of one’s home or place of work. The stakeholders can be invited to virtually attend the meetings to learn more about the project’s aspects and what is expected of them.

Another tool that can be key in communicating with the stakeholders is a project summary report. This is a traditional method that has been shown to be effective in stakeholder communication. One aspect of this tool is that the reports are tailored to suit every stakeholder hence making the process more effective. The uniqueness of each tailored report makes the stakeholders express more interest in the project (Cullen et al.,2022). This tool can also take another approach where highlight summary reports are sent to the stakeholders every week to communicate the progress of the project within the week and what is expected in the following week. The next channel is the use of group video calls, sometimes called the screen to screen meetings. Such meetings can be held on a weekly basis to offer project progress and project updates.

Types of Events That Generate a Need to Communicate

Various events will trigger communication to make stakeholders know what is needed and what should be done. One such event is the need to communicate the project goals and objectives. The other aspect is the need to communicate the project’s progress so that everyone is on the same page (Cullen et al.,2022). The next event that is likely to generate a need to communicate is when there are any adjustments in the plans or activities to be undertaken to achieve the project objectives.

Delivering Communication

The communication will be delivered through the use of the organization’s official communication channels to enhance legitimacy. The project leader will ensure that the information is sent, received, and comprehended. It is important to maintain open communication with stakeholders; therefore, as part of the plan, I would encourage a two-way communication strategy (Cullen et al.,2022). Such an aspect will ensure that every stakeholder gives their opinion as appropriate without fear. It will also be key to maintain the channels of communication open to ensure that communication remains open. Communication will need to be as frequent as possible to ensure that everyone is on the same page. Therefore, communication will be done at least once a week. Various channels for feedback will be used, including email, video calls, and phone calls. The stakeholders will be expected to offer appropriate feedback upon receiving communications and offer their support to the project.

Conclusion

A communication plan is key in laying out every communication requirement during the project cycle. It is important to formulate a communication plan early enough. Therefore, this write-up has presented a communication plan for the project and the stakeholders needed to ensure that the project is a success.

xReferences

Cullen, L., Hanrahan, K., Farrington, M., Tucker, S., & Edmonds, S. (2022). Evidence-based Practice in Action: Comprehensive Strategies, Tools, and Tips from University of Iowa Hospitals & Clinics. Sigma Theta Tau.

Dang, D., Dearholt, S. L., Bissett, K., Ascenzi, J., & Whalen, M. (2021). Johns Hopkins evidence-based practice for nurses and healthcare professionals: Model and guidelines. Sigma Theta Tau.

Lehane, E., Leahy-Warren, P., O’Riordan, C., Savage, E., Drennan, J., O’Tuathaigh, C., … & Hegarty, J. (2018). Evidence-based practice education for healthcare professions: An expert view. BMJ Evidence-Based Medicine. http://dx.doi.org/10.1136/bmjebm-2018-111019